Mass Spread

Financial Management > Annual Budget Processing > Budget Processing > Mass Spread

The Mass Spread page allows authorized users to spread the budgets of selected accounts at the system-defined highest processing level over the twelve months of the budgeted fiscal year. The user is given multiple spread methods to choose from as well as the flexible to choose accounts by organization set, account classification, or account code.

Security

Maintenance > new world ERP Suite > Security > Users

A security component, Mass Spread, exists for the mass spread of the budget. You will need this permission to access the page.

Budget Mass Spread

  1. The Budget Year is populated by default with the current budget year defined on the Annual Budget Settings tab on Company FM Settings. All of the open budget years are available as options.
  2. The Method field displays the spread method to apply to all organizations, classes, or accounts that are at the highest level. The default is Spread Evenly over the Year. The other options are Spread Based on Pervious Five-Year Trend, Spread Based on User-Defined Percentages, and Consolidate Spread.
  3. If the Method selected is Spread Based on User-Defined Percentages, the Spread Percent fields display next. Enter the percent spread desired for each month in the budget year. The total of percentages cannot exceed 100 percent. MoreClosed January defaults to 100 percent; the system will adjust this value accordingly based on the values entered in the other month fields. The total of all the percentage amounts must equal a full 100% distribution. Each percentage amount may contain two decimals, with acceptable values ranging from 0 to 100.
  1. At least one Account Classification is required. The Account Type field can be used to filter the account classification values.
  2. At least one Organization is required. The Fund, Department, Sub-Department, and Function fields can be used to filter the organization values.
  3. At least one Account is required. The Revenue and Expense check boxes can be used to filter the account values.

Click Spread to spread the budget.